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How to create an email template in Outlook to save time in formatting

  • You can easily create an email template in Outlook by creating a new email and accessing the menu for templates.
  • You can create multiple templates, which can be accessed later in the same area that they were created.
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Email templates can be a saving grace if you find that you have a lot of repetitive tasks at work. If you're an Outlook user, the process of creating and using those templates is quick and easy. 
Just keep in mind that you can only create the body copy — all other information, like the intended recipient (or recipients), attachments and subject line will still need to be manually added after you've customized the template.
With that in mind, here's how to create an email template in Outlook.

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How to create an email template in Outlook

1. Open Outlook and log into your account, if needed.
2. Click "New Message" in the top-left corner of the screen.
How to create an email template in Outlook   1
3. Click the three dots in the lower menu of the new email.
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4. Select "Templates."
5. Click "+ Template."
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6. Add your title and create the body copy for your template.
How to create an email template in Outlook   4
7. Click "Save."
You'd then be able to access your template each time you created a new email by clicking those three dots, selecting "Templates" and then choosing your desired template.
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Related coverage from Tech Reference:

  • How to forward emails from Outlook to another account by creating a 'rule' that does it for you automatically

  • How to add a signature in Microsoft Outlook in 2 different ways

  • How to use Bcc in Microsoft Outlook to send emails privately to multiple people

  • How to set up an Outlook email account on your iPhone in the Mail app

  • How to delete your Outlook account in 2 different ways

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